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Settings / Practice Billing

Billing Features

Enable Billing Features - Includes payment tracking, insurance submission status tracking, billing reports, and the ability to quickly generate CMS forms, superbills, and patient statements.Enable Electronic Claims and ERA - Submit claims electronically to payers, for less paperwork and faster payments.Enable Real Time Eligibility Verification - Verify patient insurance benefits in real time. Ensure correct patient responsibility up front to reduce lost revenue.Enable AutoPay

Automatically charge patients' AutoPay credit cards for appointment balances on a nightly basis.
Patients must be enabled for AutoPay on their Billing Settings tab.
Unassigned credits will be applied to patient balances first, before charging the patient's AutoPay credit card.
Review declined transactions in a report and address issues as they arise.
For more information about AutoPay, visit our help center.

Medical Billing Services - Although HubsteriaNotes makes it easy to do your own billing, consider having a HubsteriaNotes billing partner manage all of your practice's billing. More information about Medical Billing Services.

Preferred Billing Methods

You can select the default billing method to use for billable items. You can also further customize these selections for individual payers.

In-Network Payers:

Out-of-Network Payers:

Out-of-Network Payment Assignments

On insurance claim forms, you may choose to have the insurance payment assigned to the patient or to your practice. This affects how patient balances are calculated and how CMS forms and claims are generated. If you assign payments to the patient, HubsteriaNotes will assume that the patient will be responsible for the full amount due. If you assign payments to the practice, HubsteriaNotes will assume the patient is only responsible for their portion of the balance. You may override this setting for individual patients. In-network payments are always assigned to the practice and patients are only responsible for their copay when billing in-network.

By default, payments should be assigned to the practice.By default, payments should be assigned to the patient.

Diagnosis Codes on Claims

By default, when submitting electronic claims, includeper service.

Paper Claims

All Paper Claims:

Include total amount paid to date on all paper claims (CMS-1500 and Superbill).

CMS-1500 Options:

Create PDF documents to print on top of pre-printed red formsCreate PDF documents that include the red form background, to be printed on blank paper (may not be accepted by all insurance companies)

When printing CMS-1500 information onto pre-printed red CMS-1500 forms, the printed data must line up with the pre-printed form. You can adjust the alignment below. 72 points equals one inch. Use negative values to shift up and left, and positive values to shift down and right. If you are having difficulties lining up the form, try using Adobe Reader to open the document.

Top margin offset: points

Left margin offset: points

All new paper claims will be generated with version 02/12 of the CMS-1500 form, as required for all claims after 4/1/2014.

Alternate Billing Address

You may optionally enter an alternate mailing address, such as a P.O. box, to be used on your bills, statements, receipts, and claims (field 33).

Use an Alternate Billing Address