The modern EHR for behavioral health
Behavioral health EHR
for your practice
HubsteriaNotes brings electronic health records, clinical notes, scheduling and billing together for therapists and mental health practices.
Your whole practice, beautifully organized.connected.
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Want a walkthrough for your practice? Email admin@caresitebuilder.com.
Today
Progress note
Signed
Charge
90837
Ready to bill
PHQ-9
0 → 0
One connected platform
EHR and practice management for mental health care
Connected patient records support clinical documentation, scheduling and billing — for therapists, clinicians and practice administrators.
Smart to-do
Unsigned notes, missing visit statuses and questionnaires to review surface automatically — nothing slips.
Electronic health records
Demographics, diagnoses, insurance, authorizations and clinical notes in one connected patient chart.
Scheduling
Day, week and month calendars with recurring visits, statuses and one-click telehealth links.
Clinical notes
SOAP, DAP, BIRP, intake and treatment-plan templates that carry forward and lock once signed.
Automatic billing
A signed visit note creates its charge instantly — payments, refunds and statements follow.
Insurance claims
Track every claim from Ready to Paid, post insurer payments and print CMS-1500 forms.
Patient portal
PHQ-9 and GAD-7 with automatic scoring, e-signed forms, appointment requests and secure messages.
Telehealth ready
Attach your video visit link once; patients join straight from their portal.
Live insights
Collections, balance aging, note status and outcome trends — the pulse of your practice.
How it works
From first visit to paid claim — in one flow
No re-typing, no spreadsheets, no lost charges. Each step hands off to the next automatically.
- 1
Add a patient
Demographics, insurance and consent forms in one chart.
- 2
Book the appointment
Pick a time; the portal and to-do list update themselves.
- 3
Write and sign the note
Templates carry forward, and signed notes lock.
- 4
Bill and get paid
The signed note creates the charge, claim and statement.
Coming soon
We ship fast. These are on our roadmap and not available yet.
Electronic claims
Submit claims and receive ERAs through a clearinghouse.
Text & email reminders
Automatic appointment reminders and message alerts.
ePrescribing
Send prescriptions from the chart.
AI note assistant
Draft note sections from your session summary for review.
Online copays
Patients pay balances by card from the portal.
Mobile app
Your calendar and notes on the go.
Built with HIPAA safeguards
Clinical notes and patient records are confidential. HubsteriaNotes is designed around the HIPAA Security Rule's administrative, physical and technical safeguards.
- Encrypted connections (HTTPS/TLS) for all data in transit
- Each practice's records kept separate and access-controlled
- Two-factor sign-in and automatic logout after inactivity
- Role-based permissions for clinicians, schedulers and billers
- Activity log of chart views and record changes
- Signed notes locked against later edits
- Archive instead of delete to preserve the medical record
- Business Associate Agreement (BAA) available for practices on request
Contact us
Ready to modernize your practice? Tell us how you work — clinicians, scheduling, billing — and we'll show you HubsteriaNotes running your day.
Email us
admin@caresitebuilder.comAsk about features, setup, staff accounts or a privacy agreement.
Explore the sample practice